Free template
Infant daily report template
One page that covers a baby's whole day: bottles, solids, diapers, naps, mood, and what to send tomorrow. Print a stack Sunday night and hand one to each family at pickup.
- Split down the middle: the family fills in the left side at drop-off, you fill in the right side through the day
- Room for six diaper changes, four feedings, and three naps, which covers a full ten-hour day
- Medication lines and both signature lines, so the page stands up as a record if licensing asks
- Your logo goes on it, not ours
PDF, one page, letter size. Print it or type into it on your computer.
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Six sections, in the order the day actually happens
Bottles and solids
Time, what you offered, and how much they took. The gap between offered and taken is what parents scan for.
Diapering
Wet, BM, and cream as check boxes so a change takes three seconds to log, plus a notes column for anything unusual.
Naps
Down and up for three naps. Parents use it to plan bedtime, so exact times matter more than a total.
Medication from home
Medicine, amount, and time, filled in by the parent before you take over. Most states expect this in writing.
Mood and one moment
A morning and afternoon mood check plus a few lines for the thing worth telling. This is the part families keep.
Please send tomorrow
Diapers, wipes, formula, clothes, cream. Check a box instead of remembering to mention it at a busy pickup.
Four habits that make a daily sheet worth the paper
A daily report only works if it gets filled in as the day happens. Written from memory at 4:45 it turns into guesswork, and parents can tell.
Clip it where the crib is. One page per baby on a clipboard by the changing table, not in a binder across the room.
Log it in the moment. Write the time before you finish the change or take the bottle away. Thirty seconds, every time.
Write one real sentence. "Held the rattle by herself for the first time" beats "good day" and takes the same amount of ink.
Keep your copy. Photograph it or keep the carbon before it goes home. If a parent asks about last Tuesday, you want the record.
Infant daily reports, answered
What has to go on an infant daily report?
Most licensing rules for infants center on feeding, diapering, and sleep, with times recorded as they happen. Several states also require a written note for any medication given, and some require a parent signature. Check your own state's rules, because the specifics differ, and adapt the page to match.
How long should we keep these?
Ask your licensor for the retention period that applies to you. Programs commonly keep daily records for the current licensing year, and keeping them longer costs you nothing but a folder.
Can I put my own logo and program name on it?
Yes. The header has a slot for your logo and a line for your program name. Use it in your own program, print as many as you want, and no attribution is needed.
Is paper or an app better for daily reports?
Paper is fine, and it never loses signal. What paper cannot do is send a parent the nap time while the baby is still asleep, or find every bottle from last month in a second. Plenty of programs run both: paper in the room, the app for the family.
The same report, logged in seconds and sent as it happens
Tap the bottle, tap the diaper, add a photo. Parents see the day as it unfolds instead of reading it in the car, and you stop transcribing anything at 5pm.