Free templates & forms
The paperwork, already written for you
Printable forms, checklists, and letters for in-home daycares and small preschools. Pick one, tell us where to send it, and it lands in your inbox. We write them for our own program at White Clay Daycare first, then share them here.
- Free, no account needed
- Editable PDF, made to print
- Yours whether or not you use the app
The five providers ask for most
All 24 are free. Browse the full set by category below.
What happens between drop-off and pickup
Paper versions of the things the app logs for you, for the days you are off-grid or just getting started.
MyChildcareAppTemplates
Infant daily sheet
Bottles, diapers, naps, and mood on one page a parent can read in the doorway.
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MyChildcareAppTemplates
Toddler daily sheet
Meals, potty, nap, and the small wins worth telling someone about.
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MyChildcareAppTemplates
Weekly menu planner
Breakfast, lunch, and two snacks across five days, with room for substitutions.
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MyChildcareAppTemplates
Incident & injury report
What happened, what you did, who you told, and a line for the parent signature.
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MyChildcareAppTemplates
Safe sleep check sheet
Position and time checks for every crib, every nap.
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MyChildcareAppTemplates
Sign in & sign out sheet
Attendance with a signature for every arrival and pickup.
Get this templateEverything a new family signs
The paperwork a family fills out once, from the waitlist to their first week.
MyChildcareAppTemplates
Enrollment packet
Everything before a first day, in one packet.
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MyChildcareAppTemplates
Consent & release forms
Photos, field trips, sunscreen, and emergency care in one signature.
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MyChildcareAppTemplates
Family handbook outline
The sections every family handbook needs, ready to fill in with your policies.
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MyChildcareAppTemplates
Welcome letter
A warm first note with the details a new family needs on day one.
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MyChildcareAppTemplates
Waitlist form
Capture interest before you have an opening.
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MyChildcareAppTemplates
First week transition plan
A gentle, day-by-day plan for a child's first days in care.
Get this templateThe business side of a small program
The forms and figures that keep a program licensed, solvent, and ready for anything.
MyChildcareAppTemplates
Tuition contract
Rates, due dates, and the notice required to withdraw.
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MyChildcareAppTemplates
Income & expense tracker
A simple monthly ledger built for a one-program business.
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MyChildcareAppTemplates
Licensing visit prep checklist
Walk your space the way an inspector will, before they do.
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MyChildcareAppTemplates
Opening & closing checklist
The same list, every morning and every evening.
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MyChildcareAppTemplates
Emergency plan & contact sheet
Who to call, where to go, and what to do first.
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MyChildcareAppTemplates
Rate sheet
One printable page with every rate a family might ask about.
Get this templateHiring and keeping good people
Templates for finding, onboarding, and reviewing the people who run your classroom with you.
MyChildcareAppTemplates
Job posting template
A posting that tells candidates what the job actually is.
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MyChildcareAppTemplates
Interview question set
Questions that surface how a candidate actually works with children.
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MyChildcareAppTemplates
New hire onboarding checklist
Everything a new hire needs before their first day with children.
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MyChildcareAppTemplates
Staff handbook outline
The sections every staff handbook needs, ready for your policies.
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MyChildcareAppTemplates
Performance review form
A simple, fair structure for a twice-a-year check-in.
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MyChildcareAppTemplates
Weekly staff schedule
Shifts, ratios, and coverage for the whole week on one page.
Get this templateMost of these become a tap in the app
Daily sheets, sign-in, menus, and incident reports are logged once and sent to the right parent automatically.