Free template
Daycare rate sheet template
One page a family can take home from a tour: what you charge by age and schedule, what is included, and the fees that are not tuition.
- Rows by age group, columns by schedule, so a family finds their number immediately
- A what's included line that ends the meals-and-diapers question
- Deposits, registration, and late pickup fees listed separately from tuition
- A dated footer, so an old sheet cannot be waved at you next year
PDF, one page, letter size. Print for tours or attach it to an enquiry reply.
Get the template
Tell us where to send it and the file is yours. We send the template and the occasional new one, nothing else.
A sheet that answers the price question completely
Rates by age and schedule
Infant, toddler, preschool down the side; five day, three day, two day across the top. One glance, one number.
What's included
Meals, snacks, diapers, wipes, sunscreen, supplies. Naming these is often what makes your price look like the better deal.
One-time fees
Registration and deposit, with what the deposit applies to and whether it is refundable.
Late pickup
The grace period and the per-minute or per-block charge. Printing it is what makes it collectible.
Closure days
How many paid closure days the rate assumes, so the annual math is not a surprise in July.
Effective date
A rates effective as of line at the bottom, which quietly does a lot of work.
Pricing you can say out loud without flinching
Programs that hide their rates spend their week answering the same email. A clear sheet filters enquiries and shortens tours.
Publish it. Families who cannot afford your rate should learn that before the tour, and families who can will trust you more for saying it plainly.
Raise rates on a schedule, not a mood. Once a year with sixty days notice. Predictable increases cause far less churn than surprise ones.
Reprint it the day it changes. Old rate sheets circulate for years. Date every version and hand out only the current one.
Daycare rates, answered
Should we post our rates publicly?
We think yes, and we do it ourselves. It saves you from repeating the answer and it filters out enquiries that were never going to convert.
Weekly or monthly billing?
Weekly is easier for families to budget and easier to pause. Monthly is less work to administer. Pick one and apply it to everyone.
How do we handle a sibling discount?
State the amount or percentage on the sheet rather than negotiating it. An unpublished discount becomes an expectation.
What about subsidy or assistance families?
Note that you accept it if you do, and keep the private-pay rate on the sheet. Handle the paperwork separately from the price conversation.
Rates, invoices, and payments that agree with each other
Set your rates in the app and every invoice matches the sheet you handed out, including the sibling discount and the late fee.